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Introduction

AI-School has a comprehensive management environment. The tiles are organised into six areas, each covering a specific part of the environment.

Management Environment

Areas in the management environment​

Basic Information​

Basic details about the environment and the organisational structure:

  • Environment – environment settings and API keys
  • Schools – manage school locations
  • Domains – configure allowed e-mail domains
  • Branding – customise the look and feel (name, colours and logos)

Participants​

Manage users and groups:

  • Accounts – all accounts in the environment
  • Staff – staff accounts
  • Students – student accounts
  • Groups – groups and classes
  • Class Groups – link students to lessons

Content & Learning​

Learning content and knowledge sources:

  • Assistants – configure AI assistants
  • Lessons – lessons and learning paths
  • Knowledge Base – manage knowledge documents
  • Subjects – subjects and curriculum structure

AI Settings​

Settings that control AI behaviour:

  • Models – configure available AI models
  • System Prompts – set default system prompts per role
  • Tools – manage available AI tools and integrations

Costs & Usage​

Insight into usage and limit management:

  • Chat Messages – search and monitor chat messages
  • Chats – view chat histories and costs

Security & Privacy​

Privacy and security settings:

  • Permissions – configure access rights per role
  • Privacy Protection – PII detection and handling in chat messages
  • Access Hours – time windows during which students have access
  • Warnings – show pop-up notifications to users at login
Limits and Restrictions

Soft and hard limits (chat messages, images) are configured via the Environment tile. See Set Up Environment and Restrictions.

Permissions​

Tiles are made visible per role via the Permissions settings. Students and guests do not have access to the management environment.

Invoice processing — Processing queue​

Latest 200 results. Delivery does not confirm accounting import.

Correct settings and check again. Approval requires successful source and amount checks and does not send email.

Open organization settings using the gear button in the Invoice processing toolbar. The settings open in a dialog.

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