Gmail

The Gmail integration gives the AI assistant in AI-School read-only access to your Gmail mailbox. This lets you search, read and summarize emails. The integration cannot send emails, create drafts or change messages.

Requirements

• Your administrator has enabled Google Workspace in the admin environment, via Tools → MCP → Suite presets.
• You are allowed to use integrations in your environment.
• You have a Google account with access to the mailbox you want to use, for example your school account.
• You choose an available AI model that can use tools. The integration is not limited to OpenAI.

Available functions

Function	Description
google_account_profile	Retrieves the profile of the linked Google account
gmail_search_emails	Searches emails using Gmail search syntax (up to 25 per search)
gmail_read_email	Reads one email in full
gmail_batch_read_emails	Reads up to 25 emails at once
gmail_read_thread	Reads a complete email conversation

Usage examples

Searching emails

• "Find emails about last week's parents' evening"
• "Which unread emails do I have from today?"
• "Find emails from the team leader with an attachment"

Reading emails

• "What does the latest email from the school management say?"
• "Summarize the email conversation about the test week"
• "Which agreements are in the latest email from my department?"

Getting started with Gmail

1. Open your profile menu and go to Preferences.
2. Under Tools settings → Integrations, in Provided by your organization, turn on the switch for Gmail.
3. Sign in with your Google account and grant permission for read-only access to Gmail.
4. Start a chat and ask your question. Gmail is now available in your chats by default.

You can also click Gmail in the Tools block on the dashboard. You will then sign in to Google if needed, and a chat with this integration starts immediately.

Privacy and security

The Gmail integration only requests read access:

• ✅ Search and read emails
• ❌ No sending emails
• ❌ No creating drafts
• ❌ No changing, marking as read or deleting emails

Access tokens are encrypted and stored server-side only. If you turn off the last Google connection in Preferences, the connection to your Google account is removed. You can also revoke access via Google Account Security.

Limitations

• For attachments, the AI only sees the file names; the content of attachments is not read.
• Long emails are shortened.
• If your Google connection has expired, Preferences shows the Reconnect button.

Use cases

• Finding correspondence: Quickly find specific emails
• Summarizing: Have long email conversations summarized
• Preparing: List agreements and questions from earlier messages, for example for a parent meeting or department meeting

Search tips

You can also use Gmail search operators in your questions:

Operator	Example	Description
from:	from:jan@example.com	Emails from a specific sender
subject:	subject:meeting	Emails with a word in the subject
has:attachment	has:attachment	Emails with attachments
is:unread	is:unread	Unread emails
after:	after:2026/01/01	Emails after a date

Related integrations

• Google Calendar - View calendar appointments
• Google Drive - Search and read files
• Outlook Mail - Microsoft alternative